How to Install and Set Up the Zoho Mail Desktop App

Using the dedicated desktop client keeps your workspace tidy without cluttering browser tabs and ensures real-time desktop notifications. Here is a step-by-step setup guide for both Windows and macOS.

1. Download the Installer

Visit the Official Site: Go to the official Zoho Mail desktop download page ([zoho.com/mail/desktop/](https://zoho.com/mail/desktop/)).

Choose Your OS:

Windows: Download the .exe installer (64-bit recommended).

macOS: Download the .dmg package (select Intel chip or Apple Silicon M-series based on your Mac).

Linux: .deb and .AppImage formats are also available if needed.

2. Installation Steps

For Windows:

Double-click the downloaded .exe file.

If the User Account Control (UAC) prompt appears, click Yes.

Follow the setup wizard instructions and click Next then Install to finish.

For macOS:

Open the downloaded .dmg disk image file.

Drag and drop the Zoho Mail icon into the Applications folder.

Launch the app from Launchpad or Finder. (If a gatekeeper security notice appears, head to System Settings > Privacy & Security and allow it to open).

3. Account Login & Configuration

Zoho Account Sign-in:

Launch the app and enter your Zoho Mail address.

Enter your password and complete two-factor authentication (OTP) if enabled.

Adding Multiple Accounts:

The Zoho Mail desktop client supports multi-account management. You can add external business or personal accounts (Google Workspace, Microsoft 365, or standard IMAP/POP3).

Click your profile avatar > Settings > Add Account to connect additional addresses.

4. Recommended Post-Install Settings

Launch on Startup: Go to Settings > General and toggle on Launch on System Startup so background mail synchronization runs as soon as your machine boots.

Desktop Notifications: Head to Settings > Notifications to turn on banner pop-ups and sound alerts for incoming priorities.

Dark Mode: Access theme options to switch to dark mode for a cleaner look and reduced eye strain during long working hours.